Course schedule development timeline, Spring 2019

  • May 4: Academic Affairs sends rolled over schedule planning worksheets to departments for Spring 19.

  • May 7- June 1: Department schedulers compile their respective department’s course offerings. This includes standard courses, special topics, practicum, directed studies, directed research, capstone, and doctoral capstones. Faculty decisions at this time include: 
    • Does the course already exist in the course inventory for 19-20? If not, do we want to propose a special topics course? 
    • Who will be teaching the course, and are they fully hired and credentialed?
    • Where will the course be offered, and by what teaching modes?
    • Will the course need specific approval for “nontraditional delivery”? (Unless the course was specifically approved for Spring, Summer, or Fall 18, it will need approval before it will be scheduled.)
    • Which students will be let into the course (eg, grad, undergrad, majors only, other HSC colleges, other A&M colleges, anyone)?
    • Should there be instructor approval for enrollment?
    • Am I paying attention to grade mode as allowed under Student Rule 10?
    • Are the catalog prerequisites accurate? (If not, this requires a course change request thru the A&M approval process and will be effective for future semesters).
    • Will there be fees attached? (NOTE:  new course fee approval process for school year 19-20 occurred last fall. See John O’Neill.)

  • May: Department schedulers meet to ensure proposed courses meet needs of degree plans, per agreements, in College Station, McAllen, Houston and Internet Distance Education programs (including certificate students).  

  • May: Department schedulers meet to finalize proposed sections, days, times, and rooms. 

  • June 8: Department schedulers return completed worksheets to OAA. 

  • June 22: Academic Affairs sends compiled schedule worksheets to departments for review and signature. Signature indicates two things: Your department’s courses are correct and complete; other departments’ offerings will meet your students’ needs.

  • Any Time Before August 1: Departments submit special topics course request forms and syllabi for all 289s and 489s to be taught in Spring 19 to Academic Affairs, for SPH Undergrad Committee, SPH Curriculum Committee and Dean’s approval.  (This includes documentation for approval for nontraditional delivery.) 

  • August 1: RECOMMENDED last day to enter completed documentation for approval for nontraditional delivery of permanent courses in CARS.

  • August 10: Departments return signed final schedule worksheet to OAA for review and Dean’s approval. 

  • Any Time Before September 1: Departments submit special topics course request forms and syllabi for all 289s, 489s, 689s to be taught in Spring 19 to Academic Affairs, for SPH Curriculum Committee and Dean’s approval.  (This includes documentation for approval for nontraditional delivery.)

  • No Later Than September 1: Requests for approval for nontraditional delivery must reach Curriculum Committee in CARS. Without approval, the Registrar will not put them on the Schedule.

  • Department Admins are ready to proof and edit the Spring 19 schedule as soon as the Registrar opens them in SRS and Astra.