Student Organizations

All student organizations wishing to be affiliated with the School of Public Health, acknowledged as an official student organization, and a recipient of all rights and privileges afforded formal student organizations within the school must be reviewed and approved.  All official student organizations affiliated with the School of Public Health must demonstrate both in purpose and actions consistency with the mission and vision of the School of Public Health.  In addition, official student organizations affiliated with the School must not in any way engage in actions either inconsistent with the mission and vision of the School, nor in violation with any SPH, Texas A&M HSC, or A&M System regulations or codes of conduct.  Finally, all official student organizations affiliated with the School must successfully proceed through the formal student organization recognition process through the TAMU Student Activities organization (or comparable process within the Texas A&M HSC once available). 

Student organizations that are not fully approved and recognized as official student organizations within SPH may not use the School’s name or resources in any way in the execution of their organization’s business.     

The Office of Student Affairs is responsible for providing additional information and assistance to anyone considering proposing a new official student group within SPH.

Required Documentation for Proposal

Any group interested in being recognized as an official student organization within SPH, must submit a proposal including information on the following:

      1. the purpose, mission and objectives of the proposed organization

      2. proposed activities of the organization

      3. needs and interests among the student body the proposed organization will fulfill that are not currently being met by another official student organization within SPH

      4. estimated membership and membership criteria, and

      5. signature of at least one SPH faculty member willing to serve as the organization’s faculty advisor

Required Review and Approvals for a New Student Organization

All official student organizations within the school require not only approval within the school, but must also proceed successfully through the Texas A&M University Student Activities new student organization recognition process. 

In order to secure the requisite approval and recognition as an official student organization within the School of Public Health, the proposal (see above) must be reviewed (and documented) by the following entities (in the order indicated):

      1. SPH Student Affairs Committee (approval required to proceed through the review process)

      2. SPH Academic Council

      3. SPH Executive Committee (approval required to proceed through the review process)

      4. SPH Dean

Once reviewed (and approved as indicated) by these entities, the proposed student organization is free to proceed through the final stages of the TAMU Student Organizations recognition process. 

Once approved by both the SPH entities above, and fully recognized by the Office of Student Activities at TAMU, the organization must submit its constitution and bylaws to the Office of Student Affairs. 

The two students elected to be members of the Texas A&M HSC President’s Student Advisory Council will be members of the SPH Student Leadership Council.  The representatives to the President’s Advisory Council will have one vote.  It will be the responsibility of these representatives to designate the voting member (or determine who will vote at any given meeting).

A representative from a specified entity (i.e., student organization, standing committee or President’s Council) must be present in order to vote on a given issue.  A quorum must be present in order for a vote to be taken on a given issue.

Consistent with SPH policy, all members of the Student Leadership Council must be in good academic standing. 

Terms of Office

 The term of office will be one year, with new members rotating onto the Leadership Council as of the beginning of each fall semester, or at the point of their election/selection (whichever comes first for any given academic year).  Subsequent terms of office are permissible as long as consistent with term of office guidelines for the specified entities. 

Leadership

At the first meeting of the fall semester, the members of the Student Leadership Council will elect a leader.  The leader will be responsible for convening and facilitating Council meetings (see below), serving as a liaison to the Office of Recruitment and Student Relations for the purpose of assuring upcoming events are posted to the Community Calendar, and assisting in the coordination of any inter-organizational events.

Should the elected leader be put on academic probation during his/her term of office (thus no longer being in good academic standing), he/she will step down from the chair position and a special election will be held among the members to elect a new chairperson.

The Assistant Dean for Academic and Student Affairs will serve as the faculty advisor to the Student Leadership Council.  Faculty Advisors for each student organization may serve as advisors or consultants as well. 

Functions

The primary functions of the Student Leadership Council are as follows:

      1. to coordinate school-wide student activities or inter-organization sponsored events

      2. to facilitate the sharing of information across student organizations

      3. to coordinate student organization events to minimize conflicts in scheduling

      4. to approve new student organization proposals to minimize duplication of effort and focus

      5. to assist in the distribution of information to the entire student body

      6. to provide a forum to discuss school-wide or Texas A&M HSC-wide student-related issues as warranted

      7. to coordinate and approve all student organization fund-raising activities

Responsibilities

A brief summary of all student organization activities or inter-organization activities (including objective, location, date, and time) must be submitted to the Student Leadership Council prior to the event in order to facilitate the coordination and participation in the events. 

All new student organization proposals must be reviewed and approved by the Student Leadership Council prior to being submitted to the Student Affairs Committee for review. 

All student fund-raising activities must be reviewed and approved by the Student Leadership Council prior to initiation in order to facilitate coordination.  A description of the fund-raising activity must be accompanied by proposed dates for beginning and ending the fund-raising activity. 

The Student Leadership Council must submit proposed policies and operating procedures for the Student Leadership Council to the Office of Student Affairs for review and approval (to be subsequently reviewed by the members of the SPH Student Affairs Committee and the Executive Committee). 

Meetings

The Student Leadership Council will meet at least once a semester and additionally at the discretion of the Chair as deemed necessary.  The first meeting of each fall semester will be convened by the Office of Student Affairs and facilitated by the Assistant Dean for Student Affairs until following the election of a chair for the Leadership Council.