Course schedule development timeline, Summer and Fall 2019

  • Oct 26- Nov-9: Department schedulers compile their respective department’s course offerings. This includes standard courses, special topics, practicum, directed studies, directed research, thesis, capstone, and doctoral capstones. Faculty decisions at this time include:
    • Does the course already exist in the course inventory? If not, do we need to propose a special topics course?
    • Who will be teaching the course, and are they fully hired and credentialed?
    • Where will the course be offered, and by what teaching modes?
    • Will any courses need approval for nontraditional delivery? Documentation must reach Curriculum Committee no later than December 1.
    • Which students will be let into the course (eg, grad, undergrad, majors only, other HSC colleges, other A&M colleges, anyone)?
    • Should there be instructor approval for enrollment?
    • Am I paying attention to grade mode as allowed under Student Rule 10?
    • Are the catalog prerequisites accurate? (If not, this requires a course change request thru the A&M approval process and will be effective for future semesters).Will there be fees attached? (NOTE: See John O’Neill.)

  • November 12-16: Department schedulers meet to ensure proposed courses meet needs of degree plans, per agreements, in College Station, McAllen, Houston and Internet Distance Education programs (including certificate students).

  • November 12-16: Department schedulers meet to plan room scheduling.
    • Remember that grad classes’ MW block from 11:30 – 12:20 will be held open for presentations and meetings.
  • November 26: Department schedulers submit Summer and Fall schedule worksheets to OAA.

  • December 1: Last day for documentation for approval of courses for nontraditional delivery to reach Curriculum Committee (in CARS for existing courses, on paper to OAA for Special Topics).

  • December 3: OAA sends compiled schedule worksheet to Departments for review and signature.

  • December 14: Departments return signed final schedules to OAA.

  • Mid-December: SRS and Astra open for course scheduling.

  • January 5: Last day for Departments to submit Summer and Fall Special Topics (for traditional delivery) forms and syllabi to OAA, ready for SPH Curriculum Committee and Dean’s approval.

  • January 14: OAA submits Special Topics course requests to TAMU OGAPS (for grad courses) or Registrar (for undergrad courses).