Faculty Council Bylaws

The basis for establishing this Faculty Council (FC) is the 2007 revision of the bylaws of the School of Public Health (SPH). The Faculty Council is an independent entity within this school and is authorized to establish and maintain its own bylaws.  To establish a mechanism and process for faculty dialog and formal input to SPH administration, the HSC Faculty Senate, and other decision making bodies, on faculty-related issues and concerns.

Membership & Participation

The Faculty Council is committed to open participation for individuals who may have interest in or be affected by subjects that come under discussion within the Faculty Council. It is also committed to independence from administrative influence in its decision-making; therefore,

    • Except for the Dean, Associate Deans, Assistant Deans, and Department Heads, all Principal Faculty, as defined by the School of Public Health, are voting members of Faculty Council.

    • Meetings may include open and closed sessions. Open sessions may include information dissemination and dialogue on issues before the Faculty Council. All Principal Faculty may attend and participate in open sessions. Closed sessions may include further dialogue and voting. Only voting members of the Faculty Council may attend and participate in closed sessions.

    • Only voting members may request that an item or discussion be moved to a closed session.

Governance

Faculty Council officers include a Chair, Vice-Chair, and Secretary, and a representative from any SPH department not represented. Officers are nominated from and elected by the voting members of the Faculty Council. Officers serve two-year terms.

    • The Faculty Leadership Committee (FLC) of the Faculty Council includes the current Faculty Council officers and the current School of Public Health representatives on the Health Science Center Faculty Senate.

    • The functions of a nominations committee will be carried out by the Leadership Council. This includes elections for Faculty Council officers and appointments to other committees within the School of Public Health or the Health Science Center that requires faculty participation.

    • The elected Chair of the Faculty Council shall represent the Council on the SPH Executive Committee.

    • The Awards Committee is responsible for monitoring and submitting opportunities for nominations for awards available to School of Public Health faculty. Members to the Awards Committee are elected by a vote of FC members.

    • The FLC has the authority to appoint Ad Hoc committees as the need arises.

    • Faculty Council officers are subject to recall if 40% of the voting members sign a petition requesting recall and specifying the reasons for that recall.  Any such petition should be delivered to the leader of the SPH delegation to the Faculty Senate.  That Senator will then immediately distribute the petition to all voting members of the Faculty Council.  The Senator will call a closed meeting of the voting membership of the Faculty Council to consider recall approximately two weeks after the petition is delivered to the entire voting members.

Meetings

Meetings will be scheduled at least bimonthly.

Procedures

An agenda will be disseminated to all members of the Faculty Council at one week prior each regular scheduled meeting (except in case of unforeseen circumstances). The content of the agenda will be derived from on-going issues from previous agendas, input from the Faculty Council Leadership Council, and input from Faculty Council members. Each meeting will include an opportunity for members to introduce new issues.

Faculty Council meetings may be run by any member of the FLC . It is intended that Faculty Council meetings promote the opportunity for clear understanding, public dialogue, and full participation for its members. The individual chairing the meeting and the meeting participants are responsible for creating and maintaining an environment that will fulfill these principles effectively and efficiently. Quorum, defined as attendance of at least 50% of the Faculty Council voting members, is required for all meetings.  .

The Secretary is responsible for the recording and preparation of minutes and tallying votes. Minutes are to be submitted to the Leadership Council of the Faculty Council for review and approval within one week following a Faculty Council meeting. Approved minutes will then be disseminated to the Faculty Council. Minutes from prior meetings that are relevant to the current meeting’s agenda will be readily available during the meeting.

In general, proposed actions by the Faculty Council will be defined by motions. Motions may be proposed by any voting member of the Faculty Council during open or closed session. Motions may be discussed or amended during open or closed session. Final versions of motions may be voted on during the closed session of a meeting or via a secure web-based interface. Motions require a two-thirds majority of the voting members of the Faculty Council to pass. Voting will be secret if requested by any voting member of the Faculty Council.

When circumstances require a statement or response from the Faculty Council, but time does not allow for a meeting of the full Faculty Council, the FLC may take action provided that at least 3/4th of the Leadership Council members favor the proposed action. Any document or statement by the Leadership Council in these circumstances must make it clear that the entire Faculty Council was not consulted about this action but will be asked to support the action. Under such circumstances, the Leadership Council shall make a good-faith effort to seek feedback from the Faculty Council and will notify the Faculty Council of such action within 48 hours and schedule a meeting requesting that the Faculty Council review the Leadership Council’s action and vote on that action.

Bylaws

Adoption and amendment of these Bylaws must be via an affirmed motion.